The use of cloud services is increasing rapidly. COVID-19 has forced companies and individuals to change their business paradigms. Overnight, people had to change their home in the home office. Office 365 is a great tool for many companies.
The cloud has many benefits. For example, many local resources that were supposed to be hosted on physical hardware can now be hosted on the cloud, including documents, emails, calendars, notes, and events.
Administrators may mistakenly think that data in the cloud is automatically backed up. Unfortunately, this is not the case. Are Cloud Vendors Online 100% of the Time?
No, they are not. Google and its GSuite experienced an outage that lasted several hours. Office 365 had several interruptions that lasted several hours.
Many vendors offer Office 365 backups. Ideally, you would have one vendor to back up your infrastructure and cloud services. That way, you only have one product to manage.
Backups can be searched and viewed. You can use various filters so you can quickly find what you are looking for.
Altaro backup
Altaro is the creator of Hyper-V & VMware Backup and Replication. The product is easy to use, has many features, and is available, especially compared to "enterprise" products.
Using Altaro Office 365 Backup, your backups are automatically saved to the Altaro cloud backup location hosted by Microsoft Azure Infrastructure. The subscription includes backup, storage, 24/7 support, and access to the central management console.
Backup Office 365 mailboxes with attachments, calendars, and contacts. All are automatically backed up to four times a day. You can back up files saved with your OneDrive accounts and SharePoint document libraries.
You can manage backups through a single console where you have a central view of all Office 365 backups. All data backups are backed up with AES 256 bit encryption. The management console supports two-factor authentication. You can view a range of activities performed by your team members.
Vembu Technologies
Vembu lets you secure your Office 365 data through a startup solution. You can back up Exchange Online, OnDrive, email contacts, and calendars in your local storage.
You can back up OneDrive files from all users. Text documents, spreadsheets, etc., can be protected with Vembu. You can back up Vembu to your server to back up your local storage. Your data is secured. Built-in encryption AES-256 protects against unauthorized access.
Backup CodeTwo for Office 365
CodeTwo Backup for Office 365 is a desktop application that allows you to perform a full or additional backup. You can back up mailboxes, public folders, Office 365 SharePoint Online OneDrive for business pages, and team data. It supports granular recovery and has advanced search options.
You can make offline backups of your Office 365 mailboxes. You can easily back up the contents of public folders. You can automatically back up your SharePoint data to OneDrive Internet Business. You can add an extra layer of protection by providing entire collections of SharePoint pages, team pages, and personal files.
Conclusion
You've probably heard of other vendors, but these 3 are the top Office 365 backup providers. I highly recommend Altaro Office 365 backups as your ideal partner in backing up and managing key data.
With that being said, as your business migrates data to SharePoint Online, it will most likely provide business-critical functionality and must be protected.
SharePoint Online is Microsoft’s SharePoint solution in a Software-as-a-Service (SaaS) offering.
Many may wonder why backups are needed for Microsoft 365 solutions since these are housed inside Microsoft’s world-class data centers with many “9’s” of uptime and availability.There are two very dangerous risks to your SharePoint Online data housed in Microsoft 365.
With the global pandemic, there has been a sharp increase in attacks targeting businesses and remote workers.
Attackers are constantly looking at new ways and vulnerabilities to deliver ransomware across business environments, including cloud Software-as-a-Service (SaaS) environments like Microsoft 365.
Objects are stored in the SharePoint Online application database as chunks of encrypted code.
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.Software Advance Features-Easy save Office 365 mailboxes into PSTProvide option to choose your desired location to save filesSupports to take backup of multiple Office 365 mailboxes using CSV filesAlso supports PST files to Office 365 migrationProvide filter optionFree trial version of the software is also availableFor more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
As you know Office 365 is the cloud-based software that is used as a service product for the organization.
Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”.
In this blog, we deal with both traditional and tool approaches.In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features.
So that users are able to easily compare between manual and alternate tool backup methods.
Why Backup of Office 365 mailboxes necessary?In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform.
Once the initial excitement of running Office 365 has subsided, organizations will typically spend some time reviewing their existing business processes to identify how Office 365 can improve.
It is almost impossible to move all processes at once, but identifying and improving the most commonly used ones will certainly help to adopt Office 365 throughout the organization.Office 365 has many tools and can be challenging to downsize to get a full picture of the pros and cons that can affect the development process.
Selecting the Right Office 365 ToolWhen our clients want to improve the business process in Office 365 with a tool with no or low code, we start with three options: Microsoft Forms, SharePoint Lists / Libraries, and PowerApps.
The first thing we consider is the current state of the business process and its complexity.If the process starts with something like simply entering data into an Excel spreadsheet with minimal logic, Microsoft Forms might be appropriate.
Microsoft Forms functions well for people who are not very technical and need something simple and easy to manage the form.
Finding Your Business Process, Finding the "Flow"Once the business process is home, the next step is to determine how the process should go.
